Crystal Beach Break Short Term Rental Agreement
This service delivery agreement is a legally binding contract between Polo Travel LLC and the guest signing for the services listed below.
1.Absolutely no Pets
2.Absolutely no Parties
3.10 guests maximum
4.No Smoking
5.All persons must be 25+ or be accompanied by their parent/guardian
In consideration of the services listed above, the Client shall pay the Polo Travel LLC full quoted amount including nightly fee and cleaning fee. All major credit cards accepted and card will be charged at time of booking. All bookings include a 6.25% Hotel Occupancy Tax that is paid to the state of Texas.
No Chargebacks. Customer agrees and understands that the charges on a credit card or for any bookings through PoloTravel LLC are irrevocable, undisputable and may not be charged back, contested or challenged now or in the future, doing so is a material breach of this agreement for which PoloTravel LLC would be entitled to attorney fees, costs and fees associated with addressing a chargeback in addition to the amount challenged. Should customer not pay the amount submitted to by PoloTravel LLC for the cost of the chargeback within 30 days after PoloTravel LLC has submitted its amount of cost due to Customer contesting a charge, the charges will be turned over to a collection agency. PoloTravel LLC shall have at its sole disposal any other legal remedy it independently chooses to pursue any collection against Customer for the cost of the chargeback. Customer further agrees that proof of purchase by PoloTravel LLC is all that is necessary to establish to the credit card agency or banking institution to deny a chargeback.
Cancellations made 30 or more days prior to check-in date will be fully refunded. Cancellations made between 15 and 30 days prior to check-in date will be refunded at 50%. Only cleaning fee will be refunded for cancellations less than 15 days prior to check-in date.
We understand that life happens and highly recommend purchasing travel insurance for those reasons. If you are interested in travel insurance, we will be happy to connect you with one of our travel partners.
This Short Term Rental Agreement (the “Agreement”) is made by and between Marco Walz, Owner of Crystal Beach Break and GUEST, (“Guest”) as of the electronic acceptance date of this booking. For good and valuable consideration, the sufficiency of which is acknowledged, the parties hereby agree as follows:
1.Property. The property is furnished and includes household appliances, furnishings, decorations, artwork, linens, towels, kitchenware, audio/video equipment and personal property.
2.Rental Party/Maximum Occupancy: The rental party shall be limited to the number listed on the rental reservation. The maximum number of guests is limited to 10 persons for Crystal Beach Break, unless a specific written exemption has been made by Owner. An additional charge of $100 minimum per person per night for guests in addition to above guests may be assessed. At all times during said rental period, Guest agrees to have no more than the allowed number of guests for occupancy, (including children). If more than the stated number of guests are found to be occupying the unit, without prior written permission, Owner has the right to terminate this contract and Guest will forfeit all monies paid, including rent, cleaning, and deposits.
3.Term of the Lease. The rental period begins at 4pm on the dates in the reservation and will end at 10am, on the checkout date. Check in time is 4pm and check out time is 10am.
4.Rental Rules: Guest agrees to abide by the Rental Rules attached as Addendum A at all times while at the property and shall cause all members of the rental party and anyone else Guest permits on the property to abide by the following rules at all times while at the property. Should Guest violate these rules, Owner reserves the right to cancel this rental immediately with no refund due to Guest.
5.Noise: Guest understands and agrees that they, and all members of their rental party will be respectful to our neighbors, including, driving slowly on the road to the property, not creating any noise (including music) which the neighbors can hear, especially in the evening and during the night. Any violation of this rental agreement and Guest will be required to leave immediately, with no refund for any unused rental time.
6.Access: Guest shall allow Homeowner access to the property for purposes of repair and inspection. Homeowner shall exercise this right of access in a reasonable manner.
7.Rental Rate and Fees: The rental rate shall be as stated on booking platform.
8.Security Deposit: Guest shall deposit a security deposit per the terms of booking platform for any damages to the property. Said security deposit shall be returned to Guest after departure, less any deductions for damages. In addition, should said damages exceed coverage, Guest hereby assumes all liability for reimbursement to Owner for any damages caused by Guest and their party within 5 (five) business days of receipt of invoice from Owner.
9.Condition of Property: Guest shall return the premises in the same condition as received. As a part of the rental agreement, Guest will pay a $175 cleaning fee which includes normal “turn” cleaning. Guest agrees they will be responsible for excessive additional cleaning if needed, and hereby agrees to have excessive cleaning deducted from their security deposit, at Owner’s sole discretion. Guest also agrees to leave the property in good condition with all items, furniture, etc in the same place as where they found them upon move in.
10.Cancellation Policy: Guests are advised that cancellation policy shall be enforced as described on the booking platform.
11.No Assignment or Subletting: This Agreement shall not be assigned, nor the premises sublet without the prior written consent of the Owner. Guest acknowledges that they will personally occupy the property for the entire lease or rental period and will not sublet any portion of the property. Violation of these terms shall give Owner the right to immediately evict Guest and terminate this Agreement, and Guest will forfeit any right of return of any monies paid to date including any security deposit.
12.Indemnification: Guest agrees to indemnify Owner and Owner’s Agent and save Owner and Owner’s Agent from and against any and all claims, actions, damages, liabilities and expenses, including reasonable attorney’s fees in connection with the loss of life, personal injury, illness, and/or damage to the property arising from or out of any occurrence in, upon, or about the premises, occasioned by an act or omission by Owner, Owner’s Agent, Guest or other occupants.
13.OWNER and OWNER’S AGENT SHALL HAVE NO LIABILITY FOR DAMAGES OR INJURY to Guest or Guests: It is expressly understood and agreed that Owner and Owner’s Agent will not be liable for any damages or injury to Guest or other occupants and their property from whatever cause arising from the occupancy of said premises, both inside and outside of the house, whether on the property or elsewhere.
14.THE SUPERVISION AND SAFETY OF ALL CHILDREN ARE THE DIRECT RESPONSIBILITY OF GUEST OR PARENTS, OR CARETAKERS OF ANY CHILDREN ON THE PREMISES, including but not limited to decks, fire pit, bar area, and any and all other activities on the premises.
15.Guest specifically accepts ALL liability for use of fire pit on the property and understands that Owner and Owner’s Agent shall have no liability from any accidents, injuries, or death that may result from the proper or improper use of said fire pit. Guest accepts said liability by voluntary use of said fire pit.
16.Entire Agreement: This document and any attached addenda constitute the entire agreement between the parties. No oral statements shall be binding. This Agreement may only be amended by a written document duly executed by all parties. It is the intention of the parties that if any portion of this Agreement is invalid for any reason, such invalidity shall not void the remainder of the Rental Agreement.
17.GUEST ACKNOWLEDGES THAT THEY HAVE REVIEWED AND UNDERSTAND THE TERMS OF THIS AGREEMENT and the Rules and Regulations attached, and agree to be bound by them.
18.Guest and Owner acknowledge that this document is available for review on the booking platform and is implied that this Agreement is legally binding acceptance of all terms and conditions, the same as if Guest had actually executed the Agreement in person.
By making a reservation at Crystal Beach Break, Guest agrees that Guest and Guest’s party will abide by these Rules and Regulations, as well as any other Rules and Regulations posted in the Guidebook or on the property.
1.The Guest understands and agrees that the Owner and/or Owner’s Agent of Crystal Beach Break are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. Guest specifically indemnifies and holds the Owner and Owner’s Agent harmless from any liability. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise. If all guests on this reservation do not personally sign this waiver of liability, then the primary renter accepts liability for all guests and hereby waives any Owner or Owner Agent liability on their behalf.
2.All persons must be 25+ or be accompanied by their parent/guardian
3.Owners have locked closets for their personal possessions and extras for the rental. These closets are private and are not to be opened by guests under any circumstances.
4.Owner and/or Owner’s Agent are not responsible for the loss of personal belongings or valuables of the guest.
5.Access to the property will be available at 4pm, the starting day of your rental. Guest will be given a code for the key pad on the door, for private access to the house. The code will be provided to you at check in.
6.People other than those in the Guest party set forth in the Rental Agreement may not stay overnight in the property. The property shall not be used for gatherings of any kind for anyone other than registered Guests (i.e. dinner pares, weddings, etc.) without advance express written permission of the Owner.
7.Guest promises to keep the property and all furnishings in good order and to leave the property in the same (or better) condition than when it was rented.
8.Guest promises to only use appliances and amenities of the vacation rental for their intended uses.
9.A rental binder is located in the house for instructions on use of TVs, coffee maker, and other house notes. Guest will abide by instructions for use of such items.
10.Children: Crystal Beach break is family friendly and welcomes well-behaved children who are respectful of the property. Parents hereby agree to supervise their children both indoors and outdoors, especially in and around the firepit, and deck areas.
11.Plumbing: The septic system is very effective; however, it will clog if improper material is flushed. DO NOT FLUSH anything other than toilet paper. No feminine products should be flushed at anytime. Please use only the toilet issue that is provided. If there is a clog in the system, Guest will be charged damages accordingly.
12.Fire Pit: Guest understands that a fire pit is available on the property for their private use. Guest assumes any and all liability from use of said fire pit. By using the fire pit, Guest agrees to assume all liability from said use and hereby indemnifies Owner.
13.Weather: Crystal Beach Break is located in a beach setting and can be subject to adverse weather conditions. Owner highly recommends the purchase of travel insurance if a trip needs to be cancelled for any weather events other than an evacuation. We cannot refund anything due to weather conditions or power outages caused by inclement weather. Travel insurance is recommended.
14.FALSIFIED RESERVATIONS: Any reservation obtained under false pretense will be subject to forfeiture of advance payment, deposit and/or rental money, and the party will not be permitted to check-in.
15.STORM POLICY: No refunds will be given for storms. If you vacation is during the hurricane season or winter months, please come prepared. We do not refund due to weather conditions other than a state mandated evacuation.
16.WEATHER CONDITIONS: Guests are notified that this home is in a beach location where wet and sea spray conditions may apply. Walkways, driveways, sidewalks, stairs, etc may be slippery due to water. These areas may be slippery even when they do not appear to be. It is advised that caution be used. Please step carefully on all outdoor surfaces. It is further advised that shoes be removed upon entering the home as wet can cause slippery conditions on floors inside the house.
17.Pets: No pets are permitted at Crystal Beach Break at any time, not even visiting pets, inside or outside. Penalties and/or cancellation of reservation without refund will be enforced.
18.Smoking: Smoking is NOT allowed inside Crystal Beach Break. If guest chooses to smoke outside, hot embers or cigarette buds should not be thrown over the deck as it is a fire hazard.
19.Alcoholic Beverages & Drugs: Guest agrees that there will be no illegal activities on the premises, including but not limited to: possession, serving or consumption of alcoholic beverages by anyone under the age of 21; or the possession or use of any illegal drugs.
20.Additionally, Guest accepts full responsibility and liability and hereby indemnifies Owner and/or Owner’s agents for anything that happens in reference to Guest and/or Guest’s party partaking of any alcoholic beverages or drugs on the property.
21.Fireworks: Although fireworks may be legal in Texas, they are not permitted at Crystal Beach Break at any time.
By making a reservation at Crystal Beach Break, Guest agrees that Guest and Guest’s party will abide by these Rules and Regulations, as well as any other Rules and Regulations posted in the Guidebook or on the property.
